Executive Assistant
Company: First Place for Youth
Location: Oakland
Posted on: May 6, 2024
Job Description:
First Place For Youth-Join Our Team Video!
Are you dedicated to empowering and supporting youth, regardless of
their background? We're searching for passionate individuals to
make a positive impact on the lives of foster youth. Become an
integral part of their transformative journey and join the First
Place for Youth team.
About First Place for Youth We're a leading non-profit organization
dedicated to supporting foster youth in their transition to
adulthood, with a focus on education, employment, and housing. We
believe that all young people deserve the opportunity to thrive and
lead successful, independent lives. Our comprehensive programs
empower foster youth to overcome the unique challenges they face
and build the skills, confidence, and connections they need to
succeed.
Why Work at First Place For Youth:
- Meaningful Impact: Help to transform the lives of foster youth
on the cusp of adulthood. Your role will support them in their
journey to conquer challenges, achieve independence, and fulfill
their aspirations.
- Innovative Approach: We thrive on innovation, pushing the
boundaries of foster care support. Your voice here matters, and
you'll contribute to programs that redefine the futures of these
young lives.
- Collaborative and Supportive Environment: Embrace a dynamic and
supportive workplace, where every team member is valued. Together,
we're a force dedicated to uplifting youth. Expect professional
growth, fueled by teamwork and collaboration.
- Comprehensive Benefits: We value the well-being of our
employees and offer a comprehensive benefits package. From health
and wellness benefits to retirement plans, we ensure that our team
members are taken care of so they can focus on their important work
supporting foster youth.
- Culture of Diversity and Inclusion: We celebrate diversity in
every form. At First Place for Youth, inclusivity reigns, creating
a workplace where all voices are heard, respected, and empowered.
POSITION SUMMARY: The Executive Assistant will provide high-level
executive and administrative support to the Chief Executive Officer
(CEO), and will complete a wide array of duties, requiring a high
degree of accuracy and independent judgment. The Executive
Assistant will provide the CEO with high-level information
management support by handling information requests, drafting
correspondences and presentations, researching, preparing for site
visits, and coordinating meetings. This person will also support
the CEO and the Executive Team with administrative tasks like
scheduling meetings, expense reports and travel. This role will
report to the Chief of Staff (COS). In partnership with the COS,
the Executive Assistant will work to prioritize tasks in alignment
with organizational goals and initiatives and provide
administrative support on long-term projects. This person will work
with staff across the agency, tracking and documenting key meetings
and supporting the development of materials for them, including for
quarterly Board of Directors meetings. This position is ideal for
someone who is eager to support a results-driven nonprofit and to
work closely with leadership across multiple departments. In order
to be effective in this role, this person will need to maintain an
understanding of the organization's strategy, stakeholders, and
current priorities. This position is a hybrid, combining both
in-office and remote work. The Executive Assistant must be present
in the office at least once a week, though the frequency might
increase due to reasons such as the CEO's timetable, trainings,
face-to-face meetings, or shifts in company policies. The number of
days in the office can vary from week to week depending on the
needs of the role and the organization. Additionally, there will be
occasional requirements to work during evenings and weekends for
meetings or events.
Essential Duties and Responsibilities: Include the following. Other
duties may be assigned.
- Provide executive assistance and high-level information
management support to the CEO by handling information requests,
drafting correspondences and presentations, researching, and
coordinating calls and meetings. Track follow-up items from
meetings and ensure completion.
- Manage CEO's calendar, travel, and expense reports.
- Provide high-level administrative support to the Executive Team
(comprised of six C-level staff) by assisting with scheduling,
expense reports and travel.
- Prepare for site visits, meetings, and events with internal and
external stakeholders including funders, other provider agencies
and community partners.
- Work with staff across the agency and with Board of Directors,
tracking and documenting key meetings and supporting the
development of meeting materials such as agendas, summary reports,
and PowerPoint presentations.
- Management of Board of Directors meeting logistics, material
preparation, and documentation.
- Quarterly full-board meetings
- Ongoing Committee and Task Force meetings
- Coordinate planning and manage day-of logistics for virtual and
in-person staff meetings.
- Answer and respond to phone calls; communicate messages and
information to the CEO.
- Attend and take minutes at weekly Executive Team meetings and
monthly Leadership Team meetings. Qualification and Requirements:
include the following. Other duties may be assigned.
- BA Degree & minimum 5+ years of experience supporting C-suite
executive required.
- Previous experience working with nonprofit or youth-serving
organization preferred.
- High level of initiative and personal accountability for the
quality and impact of work.
- Ability to coordinate multiple meetings, tasks, and priorities
concurrently.
- Strong time management and ability to multi-task, handling
complex situations in a fast-paced environment while maintaining
good sense of humor, patience, and tact.
- Strong oral and written communications skills that can be
deployed with a wide array of stakeholders with diverse
perspectives and styles.
- Acute attention to detail in communications and
scheduling.
- Ability to function effectively under pressure and meet time
parameters.
- Professional demeanor and ability to exercise discretion and
maintain confidentiality.
- Proactive, friendly, cooperative, and flexible demeanor.
- Willingness to work collaboratively, but with capacity to work
independently.
- Must be able to work on a computer for up to 40 hours per week.
Proficiency with Microsoft Office applications including MS Word,
Excel, and PowerPoint, Project and Outlook required.
- Computer/Software skills.
- Availability for occasional evening and weekend work and some
travel as needed.
- Commitment to cultural competency and diversity - Deep
commitment to social justice and systems change that addresses
barriers based on race, ethnicity, sexual orientation or gender
identity. Benefits
- Full-time position
- 15 days of vacation time in year one
- 12 days of sick time
- 2 flexible holidays
- 14 paid holidays
- Paid sabbatical
- Paid maternity and paternity leave
- Employee's choice of Kaiser or UCH HMO/PPO Up to 90% of premium
covered by First Place on certain plans
- Delta Dental Premium PPO
- VSP Vision
- 401k Retirement Savings with Match We do not offer relocation
assistance Local candidates preferred
Pay will be determined based on Education and Experience.
If you are passionate about making a difference in the lives of
transition age foster youth and want to join a dynamic and
impactful organization, we invite you to apply. Together, let's
empower transition age foster youth to achieve their dreams and
build a brighter future. To learn more about First Place For Youth
and view our current job openings, please visit our website at
.
We are unable to sponsor work visas now or in the future.
First Place will consider qualified applicants with a criminal
history pursuant to the California Fair Chance Act, the San
Francisco Fair Chance Ordinance, and applicable law. You do not
need to disclose your criminal history or participate in a
background check until a conditional job offer is made to you. Find
out more about the Fair Chance Act by visiting the California Civil
Rights Department Fair Chance Act webpage or reviewing this
guidance provide by the City of San Francisco. For additional
information regarding your rights, please also review the Summary
of Your Rights Under the FCRA.
Compensation details: 8 Yearly Salary
PIa67cec6f1af4-5658
Keywords: First Place for Youth, San Leandro , Executive Assistant, Other , Oakland, California
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